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File ROC Compliances today:

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MCA-ROC Private Limited Compliances filing with Finodha.in

Filing Annual Compliance is quick, easy, and affordable. It can be done online with Finodha in simple steps:

We get verify the relevant documents of your entity and help you obtain a proper knowledge for current status.

Step 1

We suggest you eligible plan and get documents required for ROC Compliance Filing.

Step 2

We help you with the ROC Annual Filing upon payment for eligible plan.

Step 3

Plans

ROC Compliance Filing Plan & Pricing

Simple & Affordable Pricing

Complete Guide to ROC Compliance for Private Limited Company

Annual Compliances

Need to be completed every year
On Request
  • Plan can include:
  • Appointment of Auditor
  • Issuance of share certificate
  • INC 20 A form filing
  • First Board meeting
  • DIR 3 KYC (For 2 directors)
  • Financial statement preparation
  • AOC 4, MGT 7 & ADT 1 filing
  • Annual filing (up to turnover of X lakhs)
  • Facilitation of Annual General Meeting
  • Statutory regulations PF, ESI
  • One-year income Tax filing of the company (up to turnover of X lakhs)
  • Preparation of Minutes & Filing of AGM Report
  • GST Returns Filings (12 Months)
  • Consultation with Expert
  • TDS filing for 1 year
  • Accounting & Bookkeeping (up to X transactions)
  • Plan Excluded:
  • 1. As per your requirement.
  • Note: 1. Limited Period Offer,
  • Note: 2. Team Finodha® strives to process all work within fifteen business days,
  • Note: 3. Finodha.in has every right to change the policy and prices,
  • Note: 4. Government dues extra and affiliate fees (if applicable) will be collected during compliance filing by our experts.

Specific Requirement

Customized solution
On Request
  • Plan included:
  • 1. As per Need; Example: Tailored Solution.
  • Note: 1. Team Finodha® strives to process all work within the stipulated time frame,
  • Note: 2. Finodha.in has every right to change the policy and prices,
  • Note: 3. In custom-tailored plans, the scope of work is according to the actual needs of the client.

*Filing fees vary case to case basis, T&C applies.

File ROC Compliances today:

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Features & Overview for MCA ROC Compliance:

ROC Compliance for Private Limited Companies: A Finodha Exclusive

Incorporating a private limited company is a significant milestone for any entrepreneur. However, ensuring its seamless operation requires adhering to various compliance requirements mandated by the Registrar of Companies (ROC). At Finodha, we make ROC compliance affordable, transparent, and stress-free for private limited companies. This guide will help you navigate the ROC compliance for private limited companies, ensuring your business stays compliant and avoids penalties.

What is ROC Compliance for Private Limited Companies?

ROC compliance refers to a series of mandatory procedures that private limited companies must follow to ensure adherence to the Companies Act, 2013. ROC compliance for private limited company is necessary to ensure that the company remains legally sound and financially transparent. Failing to meet these compliance requirements can lead to severe penalties, which can damage the company’s reputation and hinder its operations.

The Companies Act, 2013 is the primary law that governs corporate operations in India. It sets forth various rules regarding the registration of companies, reporting requirements, governance, and compliance. ROC compliance for private limited company ensures that companies adhere to these laws by submitting financial reports, company details, and governance records to the ROC regularly.

The connection between ROC compliance for private limited company and corporate governance is strong. It establishes accountability within the company’s leadership and offers shareholders and investors the assurance that the company is operating within the bounds of the law.

Mandatory Annual Compliance for Private Limited Companies

Every private limited company in India is obligated to fulfill annual compliance for private limited companies to maintain legal standing. These requirements are laid out by the ROC, and failure to comply with them can result in penalties or even the striking off of the company from the register. Here’s what you need to do as part of ROC compliance for private limited company:

  • Board Meetings: Private limited companies must hold at least one board meeting every quarter. These meetings ensure that the company’s directors are actively involved in decision-making. The minutes of these meetings must be recorded and filed as part of the company’s statutory documents.
  • Annual General Meetings (AGMs): An AGM must be held every year, where shareholders are provided with updates regarding the company’s performance and key decisions, including the approval of financial statements. The AGM also serves as an opportunity for shareholders to ask questions about the company’s management and operations.
  • Filing of Tax and Annual Returns: ROC compliance for private limited company involves filing annual returns such as AOC-4 (for financial statements) and MGT-7 (for annual return). The returns must be submitted to the ROC within prescribed timelines to avoid penalties.
  • Maintenance of Statutory Registers: Companies must maintain accurate statutory registers, including those for members, directors, and shareholders. These registers must be updated regularly to reflect any changes in the company’s structure.

Regularly fulfilling annual compliance for private limited companies requirements ensures that companies avoid late filing fees and other legal consequences.

Documents Required for ROC Compliance

To ensure smooth ROC compliance for private limited company, it is vital to maintain and submit the appropriate documents. The following is a list of documents required for ROC compliance:

  • Financial Statements: These include the balance sheet, profit and loss account, and cash flow statement, which must be signed by the company’s directors and auditors.
  • Director and Shareholder Information: A list of current directors and shareholders, including their personal details (names, addresses, and contact information).
  • Audit Reports: Audit reports for the financial year must be prepared and submitted to ensure that the financial records are accurate and trustworthy.
  • Board Resolutions and AGM Minutes: Resolutions passed in board meetings, as well as the minutes from the AGMs, must be filed as part of the statutory records.

Maintaining these documents properly is key to staying compliant with the ROC. Regular audits and updates will help ensure that your company avoids missing any filings and remains up to date with ROC compliance for private limited company.

ROC Filing Process: Step-by-Step Guide

The ROC filing process is straightforward but requires careful attention to detail. Below is a step-by-step guide for ROC filing to ensure smooth submissions:

  1. Login to MCA Portal: The first step in ROC compliance for private limited company is to log into the Ministry of Corporate Affairs (MCA) portal using your credentials.
  2. Select the Correct Form: Based on whether you are filing annual returns or event-based filings, choose the appropriate form (e.g., AOC-4, MGT-7, DIR-12).
  3. Enter Required Information: Fill in the necessary details about your company, including financial data, director information, and shareholder details.
  4. Submit and Pay Fees: Once you have filled in the details, submit the form and make the required payment for filing fees.
  5. Get Acknowledgment: After submission, the ROC will send an acknowledgment confirming your filing has been processed.

Following these steps ensures that your company completes the ROC filing process in an accurate and timely manner.

Penalties for Non-Compliance

If a private limited company fails to meet its ROC compliance for private limited company obligations, it may face severe penalties, including:

  • Late Filing Penalties: Delays in filing annual returns or documents lead to fines that increase with time. A penalty of up to ₹100 per day may be charged for late filings.
  • Interest on Unpaid Fees: In addition to penalties, interest may be charged on unpaid filing fees, which can accumulate quickly.
  • Legal Consequences: Persistent non-compliance can result in legal action, including the disqualification of directors, the striking off of the company from the ROC register, or even imprisonment for company officials.

Avoiding these penalties requires staying vigilant and ensuring that all ROC compliance for private limited company requirements are met within the given time frames.

Checklist for ROC Filing

To ensure a smooth ROC filing process, ensure the following steps are followed:

  1. Verify that all board and AGM meetings are conducted as per the Companies Act.
  2. Ensure financial statements are audited and approved by directors.
  3. Update director KYC annually.
  4. Maintain proper registers for shareholding, members, and loans.
  5. Submit all applicable forms, such as AOC-4, MGT-7, and DIR-3 KYC.

At Finodha, we provide a user-friendly platform to track and manage compliance requirements effectively.

Understanding ROC Deadlines for Private Companies

Adhering to deadlines is vital to avoid penalties. Here’s an overview:

  • MGT-7 Filing: Within 60 days from the AGM date.
  • AOC-4 Filing: Within 30 days from the AGM date.
  • DIR-3 KYC Submission: By 30th September every year.
  • Board Meetings and AGMs: Scheduled at least four times a year for board meetings and annually for AGM.

Finodha helps you stay on track with automatic reminders and real-time updates.

Why Choose Finodha for ROC Compliance?

At Finodha, we offer:

  • Affordable Pricing: Professional services at the most competitive rates.
  • Dedicated Support: A dedicated relationship manager for personalized assistance.
  • Real-Time Updates: Notifications about approaching deadlines and filing status.
  • End-to-End Services: From documentation to filing, we handle everything for you.

Our customers trust us for making compliance affordable, transparent, and straightforward.

The Glossary

Business Corporation Act

A business corporation act is the collection of laws in each state that governs corporations.

Certificate of Incorporation

The title of the document is filed in many states to create a corporation. Also known as the articles of incorporation or corporate charter.

Directors

The individuals who, acting as a group known as the board of directors, manage the business and affairs of a corporation.

Limited Liability

Liability (as a stockholder or shipowner) is limited by statute or treaty.

Name Reservation

A procedure that allows a corporation to obtain exclusive use of a corporate name for a specified period of time.

FAQs About MCA ROC Compliance Private Company

Q1. What is ROC compliance for private limited companies?

ROC compliance for private limited companies refers to adhering to the regulations set by the Registrar of Companies, ensuring legal and financial transparency.

Q2. Why is ROC compliance important for private limited companies?

ROC compliance is crucial to avoid penalties, maintain good standing, and ensure transparency in the company’s operations.

Q3. How often do private limited companies need to file with the ROC?

Private limited companies must file annual returns and financial statements every year, and submit forms whenever there are changes in the company structure (e.g., directors or share capital).

Q4. What documents are needed for ROC compliance?

Documents required include financial statements, director/shareholder information, audit reports, board resolutions, and AGM minutes.

Q5. What are the penalties for ROC non-compliance?

Penalties for non-compliance include late fees, interest on unpaid fees, and legal consequences like disqualification of directors or striking off the company.